Job Description

Job Title: Event Assistant

Location: San Antonio, TX
Reports to: Event Manager

Job Type: Full-time

Job Overview:

We are seeking a highly organized, proactive, and enthusiastic Event Assistant to support our team in planning and executing a variety of events. The ideal candidate will help with logistics, coordination, and on-site management, ensuring that events run smoothly and efficiently. This role is perfect for someone looking to gain hands-on experience in event management and contribute to creating memorable experiences for our clients.

Key Responsibilities:

• Help with venue research and selection, vendor communication, and contracts.
• Coordinate event materials, such as signage, decor, promotional items, and seating arrangements.
• Maintain a detailed event schedule and ensure all tasks are completed on time.
• Provide administrative support to the event team, including creating event timelines, attendee lists, and registration forms.
• Communicate with vendors, clients, and participants to ensure all event details are confirmed and executed.
• Ensure all event permits and requirements are in place.
• Assist with event promotion, social media updates, and guest communications.
• Handle on-site troubleshooting and assist with any issues that arise during events.
• Provide excellent customer service to event attendees, ensuring a positive experience.

Requirements:

• High school diploma or equivalent; degree in Event Management, Hospitality, or a related field is a plus.
• Strong organizational and multitasking skills with a keen eye for detail.
• Excellent communication and interpersonal skills.
• Ability to work well under pressure and meet deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and event management software (experience with platforms like Cvent, Eventbrite, or Asana is a plus).
• Flexible schedule with availability to work evenings and weekends as needed.

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