1111 Media is seeking an organized, proactive, and detail-oriented Executive Assistant / Business Office Manager to support our senior leadership team. This role will be crucial in ensuring the efficient operation of our business office, helping manage day-to-day administrative functions, and providing top-notch business support. The ideal candidate is a highly motivated individual with strong organizational and communication skills who can handle a variety of responsibilities in a dynamic work environment.
Responsibilities:
Administrative Support:
- Provide comprehensive support to senior leadership, including scheduling team meetings, managing calendars, and organizing business schedules.
- Assist with meeting preparation, taking notes, distributing agendas, and ensuring readiness for presentations.
- Coordinate travel logistics, accommodations, and meeting itineraries for senior executives.
- Handle personal and corporate gifting, thank-you notes, and acknowledgments on behalf of leadership.
- Sort, track, and distribute incoming mail and packages, ensuring timely handling.
Business Operations Support:
- Manage invoicing, budgeting, and payment processing for operational efficiency.
- Maintain accurate business contact databases and internal directories.
- Track and report expenses for business and travel-related costs.
- Create detailed run-of-show documents for travel, business events, and team meetings.
- Coordinate team events, off-sites, and retreats, handling all logistics and event planning details.
Qualifications:
- Must-Have Skills: Exceptional organizational skills, problem-solving ability, and prioritization capabilities.
- Proficiency in timekeeping, self-motivation, and the ability to keep projects on track.
- Clear and effective communication skills, both verbal and written.
- Demonstrated experience in managing complex calendars and event planning.
- Ability to work with financial information, including budgeting and expense tracking.
- Proven track record of discretion and trustworthiness in handling sensitive information.
Must-Have Experience:
- 3+ years of experience as an Executive Assistant or Business Office Manager, supporting senior leadership.
- Familiarity with office and event management tools (e.g., Google Suite, and project management software software).
- Experience in a media or creative industry is a plus.
This role offers an opportunity to work in a dynamic environment, supporting visionary leadership in achieving our strategic goals. We are looking for someone who can hit the ground running, work autonomously, and seamlessly support a fast-paced team.
Description: At BRIA, we are community-driven with a focus on work-life balance. Our rehabilitation centers offer a compassionate care environment, empowering you. Mental Health Professional (MHP) Benefits : ~ PTO package and paid holidays ~ Medical/Dental...
...Healthcare : Active-duty members receive medical and dental care at no cost. Your family can also receive healthcare services at military or civilian facilities through TRICARE at little or no cost. Comprehensive Dental Care : Receive annual dental check-ups, cleanings,...
We are seeking full or part-time Pennsylvania licensed psychologists to grow with our Swarthmore, Pennsylvania psychotherapy practice. We serve primarily adult clients and couples although a child focus would be welcome. A diverse range of theoretical orientations and ...
...are searching for a caring and compassionate Registered Nurse who enjoys working with memory care residents. As the Community Nurse, RN you will be responsible for administrative duties as well as providing hands-on care for our residents. You will be part of a supportive...
...RISD is seeking a passionate Health Educator to join our dynamic team committed to enhancing the health and well-being of our diverse community... ...to take charge of their health. As part of our commitment to public health and wellness, the Health Educator will engage in...