Job Description

Internal Job Number: P08222UF

Description:

The Oregon State University Honors College is seeking an Executive Assistant. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The Oregon State University Honors College (HC) is a degree granting college within Oregon State University ( OSU ). The overall mission of the college is to provide an innovative, enriched learning experience to more than 2000 undergraduates, integrating students from all academic colleges into a cohesive community. The college supports OSU's strategic initiatives; advances equity, inclusion, and diversity; and provides employees with resources to meet the college's strategic priorities, while also supporting employee professional development and growth.

The executive assistant in the HC is responsible for executive administrative support of the HC dean; day-to-day operational management of the college; program planning supporting admissions, fund-development, and student engagement; oversight of human resource, financial, operational, and facilities projects; and administrative support of the associate dean, assistant deans, and directors. This position supports the full range of operations in the college and requires diverse, flexible adaptation to changing requirements and objectives and the ability to advance the development of a community that supports the success of all members. The executive assistant represents the dean and the college to external and internal partners and uses independent judgement to plan the dean's schedule, activities, and engagements. The executive assistant partners regularly with counterparts in other OSU colleges and university administration in supporting the dean and in overseeing college programs and operations. The ability to work independently, use sound judgment, and maintain confidentiality is imperative.

Minimum Qualifications (Staff) / Guidelines (Faculty):

Typically requires Bachelor's Degree in related field. Substantial executive administrative support experience, with progressively increasing responsibility, at an institution of higher learning or other similarly complex institution.

Requirements :

• Bachelor's degree in any field
• Three (3) years of experience managing day-to-day office operations OR three (3) years of experience planning and executing events OR a total of at least three (3) combined years of experience managing office operations and planning and executing events.
• Excellent communication skills and the ability to collaborate effectively with a range of partners in an office setting.
• Experience working with diverse audiences.
• Proficiency with MS Outlook, Word, and Excel and with Adobe Acrobat
• Experience maintaining accessible facilities and/or coordinating facility maintenance or development with external vendors and partners.
• Supervisory experience leading diverse teams.
• Experience providing confidential administrative support to office executive leadership.
• Outstanding organizational abilities and the ability to handle a variety of unique projects simultaneously with little oversight.
• Demonstrated experience effectively managing multiple priorities and deadlines.
• Experience managing and tracking a budget

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Type:

Occasional evening and weekend work and travel required.

Additional Salary Information: $51,072-$86,904

About Oregon State University

Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon's natural wonders. Oregon State University has always been a place with a purpose - making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state's Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon's leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State's impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension off ... ices, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon, State has a presence in every one of Oregon's 36 counties, with a statewide economic footprint of $2.06 billion. Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology. Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose - making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visit 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

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Job Tags

Full time, Temporary work, Flexible hours, Afternoon shift,

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