Job Description

We are looking for a friendly, compassionate person to provide excellent customer service and efficiently support the operational needs of the office 2 days per week (13-15 hours/week) . This will be a job-shared position, so good communication is essential.

Hope Clinic for Women is a faith-based, life-affirming organization that offers a compassionate and supportive environment. As part of our team, you will play a key role in providing essential services to women, supporting their health and well-being. Flexible hours with negotiable pay based on experience.

Requirements:

• High School diploma or equivalent.
• Two years or more of experience in a similar position is preferred.
• Professional, yet friendly and compassionate demeanor and good communicator.
• Achieve/maintain BLS Certification.
• Valid Driver's License.
• Proficient with computers and basic office operations.

Responsibilities:

• Answer phones.
• Greet patients and ensure patients complete all intake forms.
• Schedule appointments.
• Prepare patient charts for appointments.
• Help keep waiting room and reception area clean and maintain office safety and efficiency.
• Maintain supply of all patient intake forms.
• Sort mail and maintain mail/fax/deliveries.
• Fax patient medical records to medical offices for continuation of care within the scope of HIPAA and Hope Clinic policy.
• Maintain patient files and input patient information and appointments into EMR.
• Ensure the office is open and ready for operation each morning. Close office if last person in building.
• Prepare print materials as needed (Examples: making copies, printing newsletters or invitations).
• Maintain patient communication and ensure that appointment and class reminder texts have been sent.
• Assist Safety Officer in performing routine safety inspections (testing alarms, checking fire extinguishers, etc.) as needed.
• Maintain office organization and ordering of supplies.
• Maintain rack card/class brochure distribution. Compile master list of places who have/need materials, what materials they need, how many they were given, etc. Contact each place bi-annually to see if additional materials are needed. Make sure material is sent as needed.
• Assist admin team with tasks as needed, including classes, fundraising events, mailings, contacting volunteers etc.
• Maintain clinic calendar, including appointments, meetings and events.
• Assist in scheduling office staff and volunteers.
• Enter volunteer time and sign-in logs.
• Maintain donation logs.
• Count baby bottle donations and prepare bottles to give out.
• Make coffee.
• Take garbage can out to curb weekly and recycling as needed.
• Pick up mail from PO Box.
• Carry out miscellaneous assigned tasks.

Why Join Us?

• Flexible part-time schedule.
• Opportunity to work in a faith-based organization that makes a positive impact on the community.
• Collaborative, supportive team environment.

To apply, please submit your resume and a cover letter explaining your desire to work at Hope Clinic for Women and how your values align with our mission.

Job Tags

Flexible hours, Day shift, 2 days per week,

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