Job Description

Role: Project Coordinator

Location: San Ramon onsite in the beg/then more remote/Wednesday onsite meeting

Duration: on going may turn into full time

Part time 20-26 hours

Need good EXCEL skills /has Salesforce - need to be detailed oriented

Key Responsibilities:

• Initiate, plan, execute, and close projects in accordance with established company methodologies.
• Document and maintain relevant information on projects, ensuring clear communication of project timelines, milestones, and dependencies.
• Confirm and communicate with business development (2 people) , client services (1 person) to document project scope, objectives, and deliverables accurately. Most of this is the transfer of data from the client engagement letter, and the workplan provided to the outside 1099 consultant(s)
• Help the team Identify and mitigate project delays relative to plan.
• Report project status weekly on an established Excel Project Tracker. (Multi Tab Excel Report)

Stakeholder Management:

• Foster positive relationships with internal and external stakeholders. (NIST MEP, Manex, Contractors)
• Track and document funding sources by project for an easy report out to the source of funds. Data comes from the client engagement letter and the two business development managers.

Resource Management:

• Provide the business development team and client services director with hours assigned by contractor to ensure a balanced and deliverable backlog.
• Report out during the weekly staff meeting

Key Responsibilities:

Daily Tasks:

• Preparation and maintenance of client account tracking inputs and documentation.
• Handle client onboarding and ensure all required paperwork is completed accurately.
• Manage and update project tracker, grant report out documents, ETP funding by client.
• Assist on Client Submission for the federal survey of clients on each client.
• On board new Contractor Consultants. 2-5 per year
• Resolve any issues related to information accuracy, changes, updates on each project.
• Maintain ETP, and Grant Funding documents.

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